Intégration
Pennylane
Plateforme de facturation
Qwoty + Pennylane: from signed quote to invoice, automatically
When a deal is signed, someone on the finance team still has to open Pennylane and manually recreate what sales already negotiated — the customer, the amounts, the billing terms. That handoff is where errors happen, where invoices get delayed, and where subscriptions get set up wrong. It is not a people problem. It is a process gap between two systems that do not talk to each other.
The Qwoty–Pennylane integration closes that gap. When a quote is signed in Qwoty, the corresponding invoice, quote, subscription, and customer record are automatically created in Pennylane — no manual handoff, no re-entry, no delay between sales closing and finance billing.
What gets created in Pennylane at signature
- Invoices — generated in Pennylane automatically when a quote is signed in Qwoty, with amounts and terms carried over exactly as negotiated.
- Quotes — the finalized Qwoty quote is pushed to Pennylane so finance has full visibility on what was sold and at what price.
- Subscriptions — recurring billing schedules are created in Pennylane directly from the contract terms agreed in Qwoty, without anyone retyping them.
- Customers — customer records are synced to Pennylane so every new account lands in your accounting tool without a separate creation step.
No more manual re-entry between sales and finance
The single biggest source of billing errors in B2B companies is the moment when a sales rep hands a signed contract to finance and someone has to retype the terms into the accounting system. With the Qwoty–Pennylane integration, that step is removed entirely. What was agreed in Qwoty arrives in Pennylane automatically, with no intermediate step and no opportunity for transcription errors.
Subscriptions created from the actual contract terms
Recurring contracts negotiated in Qwoty — including pricing tiers, billing frequency, and ramp structures — are used to create subscriptions directly in Pennylane. Finance does not have to interpret a PDF or chase the sales rep to clarify what was agreed. The source of truth is the signed Qwoty contract, and Pennylane inherits it automatically.
Qwoty does not replace Pennylane — it feeds it
Qwoty is not a billing system and does not try to be one. It orchestrates the sales cycle — catalogue, pricing, quoting, contracts, e-signature, and order management — and pushes the output to Pennylane at the moment of signature. Your finance team keeps working in Pennylane exactly as before. They just stop receiving work that should never have been manual in the first place.
Faster revenue recognition, fewer invoice delays
When a deal closes in Qwoty, the invoice appears in Pennylane within the same workflow — not hours or days later after someone gets around to it. For companies with high deal volumes or end-of-month pressure, that lag matters. Removing it means finance can close faster and sales can see their deals reflected in the books without chasing anyone.
Triggered at signature
The sync to Pennylane fires automatically when a quote is signed in Qwoty — no manual trigger, no webhook to configure each time.
Invoices without intervention
Invoices land in Pennylane with the correct customer, amounts, and terms — exactly as they were structured in the Qwoty quote.
Subscriptions from contract terms
Recurring billing in Pennylane is created from the actual subscription terms negotiated in Qwoty — not from a re-interpreted PDF sent by email.
Customers synced automatically
New customer records created in Qwoty are pushed to Pennylane so your accounting base stays current without a separate data entry step.
What syncs between Qwoty and Pennylane
How it works
Build and send the quote in Qwoty
Your sales team builds the quote in Qwoty — selecting products from the catalogue, applying the right pricing rules, and structuring the contract terms. The quote is sent to the prospect and signed via Qwoty’s integrated e-signature. Finance does not need to be involved at this stage.
Signature triggers the sync to Pennylane
The moment the quote is signed, Qwoty automatically pushes the data to Pennylane. The invoice is created with the correct amounts, the subscription is set up with the agreed billing schedule, and the customer record is created or updated in Pennylane — all without anyone on the finance team lifting a finger. The order is simultaneously created in Qwoty for operational follow-through.
Finance works in Pennylane as normal
Your finance team opens Pennylane and finds everything already in place — the invoice to validate, the subscription running, the customer on record. There is no email to wait for, no PDF to decode, no data to re-enter. Qwoty fed Pennylane the moment the deal was won. To see how Qwoty fits your team’s setup, check the pricing page.
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